EFFICIENCYAI

Digital Transformation & Project Analysis

Sometimes the answer isn't AI - it's better analysis of what you already have. We'll tell you honestly which one you need.

The problem

Not every project needs AI, and we'll always tell you honestly if yours doesn't.

Our roots are in rigorous technical business analysis - the kind that saves projects from unclear requirements, misaligned suppliers, and budget overruns. Whether you're replacing legacy systems, migrating to the cloud, building a new digital product, or simply need proper requirements written before you commission a supplier, we act as the bridge between your business vision and technical delivery.

Documentation & Requirements

Requirements gathering workshops (stakeholder interviews, collaborative sessions)
Project briefs - writing, technical review, and sanity-checking existing briefs
User stories in full Gherkin format for development teams
Specification and use case documents
Non-functional requirements identification (system constraints, business logic, scalability, performance)
Acceptance criteria definition and backlog management

Process & Experience Design

BPMN process mapping and workflow modelling
User journey mapping and experience flows
User persona creation and behavioural profiling
Site taxonomy and information architecture (with SEO best practice)
Decomposition of user actions and task analysis
Usability analysis against user type profiles
Competitor analysis with implementation benchmarking

Data & Financial Analysis

Financial planning and analysis (FP&A)
P&L and profit management analysis
Data modelling and forecasting (all data types)
Data structure and integration mapping for system integration points

Supplier Sourcing & Management

Impartial supplier sourcing for development, design, hosting, and managed services
Technical analysis of supplier proposals - we translate what they're actually offering
Interview and negotiation support
Ongoing supplier relationship management during project delivery
Post-project quality assurance and sign-off
Cost estimation based on current UK market rates
Guaranteed impartiality - no vendor partnerships or referral arrangements

Digital Transformation Delivery

Digital transformation strategy workshops
Current-state and future-state process modelling
Technology platform assessment and recommendation
Stakeholder alignment and change management support
UAT planning and post-project quality assurance
Backlog management, sprint support, and defect resolution

Who this is for

SMEs and agencies commissioning digital projects who need proper requirements before going to suppliers
Companies undergoing digital transformation who need embedded BA support
Organisations with supplier relationship problems - unclear briefs, scope creep, surprise invoices
Teams that need senior BA expertise without the cost of a full-time hire

Why choose us

Requirements written so suppliers deliver accurate pricing - no ambiguity, no surprises
Save on recruitment costs with short-term, flexible contracts
Guaranteed impartiality and NDA as standard
Senior expertise from day one - no juniors learning on your project

Transparent pricing guidance

Requirements engagement£2,500–£5,000
Fractional BA (1–2 days/week)£2,000–£4,000/month
Full DT BA support (per project phase)£5,000–£15,000

All engagements start with a free consultation. No lock-in contracts. Pricing depends on scope, complexity, and time commitment.

Frequently asked questions

What is fractional business analysis?

It means you get a senior business analyst embedded in your project on a part-time, flexible basis - typically 1–2 days per week. You get the expertise you need without the cost of a full-time hire or the risk of a freelancer you haven't vetted.

Do I need a business analyst for my digital project?

If you're about to spend more than £10k with a supplier, yes. Proper requirements typically save 20–40% on project costs by eliminating ambiguity, preventing scope creep, and ensuring the supplier quotes against a clear, complete specification.

How do proper requirements save money on supplier costs?

Vague briefs lead to padded quotes - suppliers add contingency for uncertainty. A clear, detailed specification with acceptance criteria removes that ambiguity, giving suppliers confidence to quote accurately and competitively.

Can you work with our existing development team or agency?

Absolutely. We complement your existing team by providing the analysis, requirements, and project governance layer. We work alongside developers, designers, and project managers - not instead of them.

What's included in a data readiness audit for a non-AI project?

For digital transformation projects, we assess your data landscape, identify integration points, map data flows between systems, and ensure the data architecture supports your transformation goals - whether or not AI is involved.

Let's talk about your digital transformation project

Book a Free Consultation